Administrator - Office Services (Bilingual English/French) Job

Principal Purpose of Position:

• Opens, sorts, documents and delivers all company mail and packages.
• Responsible for documenting and communicating all mailing, supply ordering, copy center and imaging procedures to operating departments.
• Prepares various monthly reports related to vendor activity.
• Provides training to operational areas on Office Support functions and processes.
• Assists with the daily processing of the mail, checks, imaging and filing.
• Identifies process and system challenges and provides suggestions for improvement to her direct Supervisor.
• Provide backup coverage to other functions within the Office Support department.
• Primary offsite archive coordinator handling orders for pickup and delivery as well as maintaining inventory and reviewing for yearly destruction of documents.
• Prepares company correspondence for mailing.
• Processes outgoing express packages for FedEx, Purolator, Xpress Post etc.
• Maintains and delivers office supplies to internal departments.
• Provides switchboard coverage as needed.
• Scans and indexes company documents.
• Handles archive requests as necessary.
• Perform all other duties and special projects as assigned.
• Assist with Office related celebrations and Events
• Maintain Front Desk and Greet incoming visitors
• Assist Accounts Payable on various tasks

Education and/or Training:

• Undergraduate Degree/Diploma preferred but not required.

Relevant Work Experience:

• Must have moderate knowledge of Microsoft Office applications, Captiva, Imaging Viewer, Intellifleet and Infinium.
• Must be proficient with Microsoft Office and ARI systems.
• Must have a strong working knowledge of all mailroom equipment, multifunctional devices, ARI switchboard and imaging software

#LI-GC1